Camp Regulations and Admission Requirements Normandy 2019

Revision:      1.2

Date:           9-08-2018 

1.    Admission Requirements

The participant will be allowed to stay in the camp ground after paying the participation fee, filled out the registration form and signed the Charter of Good Conduct. The participant is obliged to ensure the good performance and good order of the camp as well as compliance with this Regulation. The fact of staying on the ground organized by BAIV implies unconditional acceptance of these rules and the commitment to comply. By signing the registration form, the participant agrees to fully comply with French regulations and with specific regulations to be issued by the organizers of the event and local Authorities.

2.    Duration

The Camp and Campsite will be open from May 30th till June 9th 2019.

3.    Police formalities

Any person wishing to stay on the camp ground must first submit to the organizer or his representative an ID and fill out paperwork.
Unaccompanied minors (Children below the age of 16) are not allowed without their parents or an authorized adult (authorized by one or both parent).

4.    Accommodation

4.1   General

The organizer provides campsite and accommodation in WW2 military style, including modern facilities as electricity, showers, toilets etc. Lodging will be in a historic military tent with field bed, sleeping bag and chair.

A large mess tent will be used for joint breakfast and relaxation in the evenings.

For the ranks up to First Sergeant (Privates, Corporals, Specialists and Sergeants including First Sergeant) crew will be accommodated in Field tents (10 persons per tent).

For the higher ranks (Sergeant Major and all Officer ranks) participants will be facilitated in Offer tents (2 persons per tent).

4.2   Own accommodation

Participants are allowed to bring their own accommodation. In this case only tents of Allied army period 1939 – 1945, or proper reproductions of the same period, are allowed.

Tents, which are not of the period 1939 – 1945, are basically permitted but must be khaki color and built at separate locations designated by the organizer. Please contact the organization in advance.


Note: In case if the participant brings his own accommodation any form of refund or discount will not be applicable.

5.    Toilets, showers, electricity (220 Volt 60Hz) and Wi-Fi

The organizer provides participant toilets, showers, electricity and Wi-Fi for the duration of the event. Electricity supplied will be 220-240V, 60Hz Plug and Socket type F.

For UK and US clients we advise you to bring with you an adapter! A limited quantity of adapters will be available at the campsite against cost.

6.    Meals

All breakfast, several lunches and most dinners are included in the participation fee.

7.    Briefings

Daily debriefings and briefings on next day’s program and historical background in the evening (after dinner) in the mess tent or outside.

8.    Modification of the site

Any modification or damage to the premises and the land on which the participant will stay is prohibited. In the event that the participant would have to dig holes, it will, at his departure, patching the holes with the earth he has removed, and the holes filled, seeded with prairie grass seeds (seed will be supplied by the organizer). The substitution of land with sand is strictly prohibited. Any sand that has been brought in the camp site by the participant will be removed and discharged at his departure. Spreading sand on the ground of the camp site is prohibited. The cost of repair will be borne by the participant in the event of breach of this regulation.

9.    Noise and Silence

The camp participants are asked to avoid any noise that might disturb their neighbours from midnight to 7:00 am. Sound equipment must be adjusted accordingly. Dogs and other animals should never be left free. They should not be left in the camp, even locked in the absence of their masters, who are legally responsible.

10.   Uniforms

Only the uniform and equipment of Armed Allied of the period 39/45 or reproductions are allowed. Same for civilian clothing from the same period. Clothing (not uniforms) are which are not of the period 1939-1945, are basically permitted but must be khaki color (no camouflage).
During the event every participant agrees to be one attitude worthy and responsible and respect the uniform he will wear. Wearing uniforms of Forces of Axis is strictly prohibited.

11.   Weapons

Carriage, transportation and exhibition of real or imitation weapons are only allowed when required permits and consents are valid and applicable. In case participants want to bring their own (deactivated) weapons please contact the organization in advance. For the use and carrying of (deactivated) weapons a specific regulation will be applicable which require sufficient time to organize (at least 3 months). So, if you want to bring your own weapons please inform the organizer earliest.

12.   Vehicles

Vehicles for the event to transport the participants will be organized by the Organizer. In case if you want to bring your own vehicle please be informed that only allied vehicles prior to 1946 are allowed. The vehicles post 1945, but which outside appearance allows the confusion with vehicles prior to 1946, and proper replicas are accepted. All vehicles must have proper insurance and registration; the drivers will have a valid driving license and undertake to respect the code of French roads. In convoys, the participant agrees to comply with the place that they have been allocated by the organizer and this throughout the convoy. He is committed to the specific rules that will be given during the convoys and the code of French roads.

13.   Traffic and parking of vehicles

Inside the camp, vehicles must drive at a speed limit of 10 km/hr. (6 mph). Traffic is prohibited between midnight and 7 am. Only military vehicles belonging to participants staying there can enter and circulate in the camp ground. The parking of vehicles of participants should not impede traffic or prevent the installation of newcomers.
Access to civilian vehicles will be allowed during build-up of the campsite and the last day of the campsite. Civilian vehicles are not allowed to park inside the camp at any time but should be placed on a parking lot near the Campsite.

14.   Security

14.1   Fire Campfires:

Fire Campfires are permitted provided that the participant has a dry powder or water (1kg / 35 oz minimum) extinguisher in perfect working condition nearby (will be supplied by the Organizer).

14.2   Gas stoves:

Gas stoves should be maintained in good condition and not be used in hazardous conditions.

14.3   First Aid:

A first aid kit and first aid officer will available at the campsite at all times.

14.4   Guarding:

Theft Guarding the camp is not guaranteed. The participant has the custody and control of its own facility and shall notify the organizer the presence of any suspicious person. The organizer disclaims all responsibility in case of theft or damage to facilities, property and participant’s vehicle.

Organizer will organize a small container to be locked at all times for valuable goods and weapons.

14.5   Infringements of this Regulation:

In case a participant disrupts the stay of other users or does not comply with the provisions of this Regulation, the organizer or his representative may orally ask the participant to stop the unrest. In case of serious or repeated infringements of this Regulation the organizer may exclude the participant of the event, without compensation of any kind of costs or services. In case of criminal offense, the organizer may appeal to law enforcement.

15.   Appeal

Every participant in rule Registration, is supposed to know and accept this Rules and abandon all appeal against the organizers in case of damage or accident occurred for the event. Each participant states to have a valid “civil liability” personal insurance as well as insurance for his vehicle.